11 Useful Tools One Should Know As A Virtual Assistant

Working as a virtual assistant may not be as easy as it seems. However, you can use some tools to do your tasks better and increase your productivity.

These tools may be useful for you, depending on the type of tasks assigned to you. So, here are some tools you can use to help you perform your tasks efficiently.

Canva

Canva is a website used to create graphics, videos, presentations, printables, and documents. It has a user-friendly interface in which you can drag and drop elements, change fonts and colors, resize images, and create videos and PDFs.

The primary advantage of using Canva is that it has plenty of templates you can choose from and customize according to your preferences.

Grammarly

You may also need to use Grammarly when working online, especially if your tasks include writing, sending emails, proofreading, and other duties that need written communication.

The good thing with Grammarly is that it corrects some typographic errors and improves your spelling, grammar, and punctuation. Grammarly also has a feature that shows how your written content sounds to readers.

You can use the Grammarly website, chrome extension, or MS Word add-on to check and polish your writing.

Quillbot

Quillbot is another tool you can use to enhance and polish your writing. You can use it to paraphrase and enhance the fluency of your written content.

You can use Quillbot through its website or chrome extension. The good thing is that you don't need to sign up to use its basic features. 

However, you can only access more advanced features of Quillbot with a premium account.

Lumen5

Lumen5 is a tool you can use to create videos for your websites, stories, ads, and social media pages. 

You can also generate videos from your blog posts using Lumen5. It is a user-friendly website in which you can choose to edit the elements of the video or let the AI generate the video for you.

Title generators

Title generators can be useful for you, especially when you run out of creative juices. Title generators can help you generate catchy titles and headlines. 

You just have to enter the topic or idea and let the title generator create a list of engaging headlines or titles for your articles and blog posts.

ilovepdf

ilovepdf.com is a website where you can edit, merge, split, and compress PDF files. You can also convert PDF to another format, such as Word, JPG, PowerPoint, Excel, and vice versa.

It is a useful tool that lets you convert your documents while keeping the formatting intact and organized.

You just have to select the PDF you want to edit or convert, click the button, and you're good to go!

Pixlr

Pixlr is a website you can use for editing photos for social media, websites, or blogs. This free tool can help you remove background from photos. You can also add layers, retouch, and edit images using this one. 

If you need basic photo editing, Pixlr would be good a good tool.

Evernote

Evernote is a website or app that lets you jot down your notes and to-do lists, record your voice, capture notes, and access them across multiple devices. You can use it on your desktop, browser, tablet, or mobile phone.

To access your notes from your preferred devices, create an account and sign in. You can also add tags, tasks, and checklists, and organize them into notebooks. You can share your notes with your friends or colleagues through your note link.

This is a useful tool for students, virtual assistants, and individuals who want to keep their notes organized and accessible.

Notion

Notion is another useful tool for virtual assistants and people who want to stay organized. You can access it on the website or app of your computer or mobile devices. You can use it to create boards, checklists, calendars, and files which you can organize according to your preferences.

You also need to create an account to use its features. The good thing is that it has a free account that you can sync with multiple devices so you have all your notes in one place. In addition, you can also share your notes or files with your friends by sending them the link.

TinyPNG

TinyPNG is a website that compresses the file size of an image without distorting its quality.

You can use it to optimize the images and photos that you want to upload to your blog. Using photos with low file sizes may lessen the load time of the webpage. Thus, is good for your website's SEO efforts.

Small SEO Tools

Small SEO Tools are useful tools for blogging and content writing. It has various tools including a plagiarism checker and a website SEO score checker.

The good thing about this is that you don't have to create an account to use its tools.

With the proper tools and mindset, you can be more productive in doing your tasks as a virtual assistant. Share your ideas and experiences in the comment section below. Let's keep on learning!